In a small project with only a few stakeholders, or in a typical small company, keeping track of who is doing what is fairly simple. Informal rules and guidelines may be all that’s required to ensure timely completion. But with a larger project, and multiple departments, it can be challenging to ensure roles are clearly defined and responsibilities are linked to relevant work activities. When there is confusion among stakeholders and team members, work grinds to a halt. Large teams with cross-departmental and inter-organizational collaboration require a formal process to track responsibilities. A matrix responsibility chart is a vital tool for promoting effective project management.
A properly designed matrix responsibility chart takes the assumptions out of project planning and execution. Precedence diagramming outlines the order in which tasks must be completed. However, such a diagram might not cover who is responsible for the activities involved in accomplishing each step. Project planning that includes the human factor is of utmost importance. Matrix Responsibility Charting (MRC) ensures that roles and responsibilities are mapped onto tasks in a way that’s easy to visualize and comprehend.
Simply put: You assign responsibilities up front so you don’t have to assign blame later.
Work responsibilities are more equitably distributed
Everyone knows who is accountable for a particular task
Relevant stakeholders are kept informed
Communication is simplified and miscommunication reduced
Projects are completed more quickly